Free Wedding Planning Checklist

Plan Your Dream Wedding in Italy, Step by Step

12-18 Months Before the Wedding

• ☐ Decide on your wedding budget - Important (Read Our Blog)

• ☐ Draft a guest list (Read Our Blog How Many Guests?)

• ☐ Choose your wedding date

• ☐ Research and select your wedding planner - Look no further we are here!

• ☐ Select your preferred Italian region/town/venue type

• ☐ Research legal requirements for marrying in Italy or why not do the legal part here and celebrate with a symbolic ceremony - good idea if want to save a little of your budget and spend it on music....

• ☐ Book your ceremony and reception venues

• ☐ Book your wedding planner (if not already done)

• ☐ Start browsing for wedding dress and attire

• ☐ Reserve key suppliers: photographer, videographer, caterer, music

  
  

9-12 Months Before

• ☐ Confirm all bookings with suppliers

• ☐ Finalise guest list

• ☐ Send save-the-dates

• ☐ Plan pre- and post-wedding events (welcome dinner, brunch, excursions)

• ☐ Research travel and accommodation options for guests

• ☐ Book accommodation for yourselves and VIP guests

• ☐ Plan wedding day transportation

• ☐ Start designing invitations

• ☐ Consider wedding insurance

  
  

6-9 Months Before

• ☐ Finalise wedding menu and cake tasting

• ☐ Confirm ceremony details with officiant/town hall/church

• ☐ Choose flowers and design

• ☐ Book hair and makeup artists

• ☐ Select wedding rings

• ☐ Shop for wedding attire for bridal party and groom

• ☐ Plan honeymoon

• ☐ Finalize music playlist and special songs

4-6 Months Before

• ☐ Send wedding invitations

• ☐ Confirm legal paperwork requirements and start collecting documents

• ☐ Book pre-wedding beauty treatments

• ☐ Create wedding day timeline

• ☐ Order wedding favours and decorations

• ☐ Finalise ceremony readings and vows

• ☐ Confirm guest accommodation and transport arrangements

2-3 Months Before

• ☐ Final dress fitting

• ☐ Confirm all supplier details (timings, deliveries, payments)

• ☐ Confirm numbers with caterer

• ☐ Prepare seating plan

• ☐ Buy gifts for wedding party

• ☐ Plan welcome packs or guest gifts (if desired)

1 Month Before

• ☐ Final check of legal paperwork (bring originals to Italy!)

• ☐ Reconfirm travel arrangements

• ☐ Final beauty appointments booked

• ☐ Confirm ceremony details with officiant

• ☐ Final call with wedding planner and key suppliers

• ☐ Finalise speeches

• ☐ Pack for Italy and discuss the transport of your wedding dress with airline or tour operator

1-2 Weeks Before

• ☐ Final guest confirmations

• ☐ Deliver final numbers to suppliers

• ☐ Final dress rehearsal (if possible)

• ☐ Start packing wedding day essentials

• ☐ Prepare wedding emergency kit

  
  

Wedding Day

• ☐ Relax and enjoy every moment!

• ☐ Trust your wedding planner and team

• ☐ Celebrate your love in beautiful Italy!

💡 Top Tip:

Working with a local Italian wedding planner (like us!) can help you streamline all of this and make sure nothing is missed, especially with the legal process, if you decide to opt for this instead of a symbolic ceremony.

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